Jobs
Office Manager Needed In Canada By P.K. Marble and Granite Ltd.
We are seeking a detail-oriented and organized Office Manager to oversee the daily operations of our office. The successful candidate will be responsible for managing administrative tasks, coordinating office activities, and ensuring smooth functioning of the workplace. As an Office Manager, you will play a crucial role in maintaining a productive and efficient work environment.
Job details
- Location: Port Coquitlam, BC
- Salary: 27.50 hourly / 37.5 hours per week
- Terms of employment Permanent employment: Full time Day
- Start date: Starts as soon as possible
- Benefits: Long term benefits
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
- Business administration and management, general
Experience
1 year to less than 2 years
Work setting
- Private sector
Responsibilities:
- Supervise and manage administrative staff, including receptionists, administrative assistants, and clerical personnel.
- Develop and implement office policies and procedures to optimize efficiency and productivity.
- Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.
- Ensure office equipment and facilities are well-maintained and functional.
- Monitor and manage office budgets, expenses, and financial records.
- Plan and coordinate office events, meetings, and conferences.
- Oversee office communication, including emails, phone calls, and correspondence.
- Act as the point of contact for vendors, suppliers, and external partners.
- Handle employee records, benefits administration, and payroll processing.
- Assist in recruitment and onboarding of new employees.
- Maintain a safe and secure working environment by adhering to health and safety regulations.
- Address employee concerns and provide guidance on company policies.
- Prepare and analyze reports on office operations and activities.
- Provide support to upper management as required.
Qualifications:
- Bachelor’s degree in Business Administration or related field (preferred but not mandatory).
- Proven experience (X years) as an Office Manager or in a similar administrative role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite and office management software.
- Attention to detail and problem-solving skills.
- Ability to multitask and prioritize tasks effectively.
- Leadership skills with the ability to manage and motivate a team.
- Knowledge of basic accounting principles and budget management.
- Familiarity with HR practices and regulations.
- Professional demeanor and strong work ethic.
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Train staff
- Perform data entry
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- MS Office
- MS Windows
Additional information
Security and safety
- Bondable
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
Benefits
Long term benefits
- Other benefits
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
pkmarbleandgranite@hotmail.com
Advertised until
2023-09-15
Here are some frequently asked questions to help you gain a better understanding of this Office manager:
1: What is the role of an Office Manager?
An Office Manager is responsible for overseeing the day-to-day operations of an office. They manage administrative tasks, supervise staff, handle office budgets, ensure efficient office procedures, and maintain a productive work environment.
2: What skills are essential for an Office Manager?
Office Managers need strong organizational, communication, and time management skills. They should be proficient in office software, have leadership abilities, and be detail-oriented. Problem-solving, multitasking, and adaptability are also crucial skills.
3: What are the typical responsibilities of an Office Manager?
Office Managers handle various tasks, including supervising administrative staff, implementing office policies, managing budgets, coordinating events, maintaining office equipment, and ensuring a safe work environment.
4: What educational background is required to become an Office Manager?
While a bachelor’s degree in Business Administration or a related field is preferred, it’s not always mandatory. Relevant work experience and a proven track record in administrative roles are also considered.
5: How does an Office Manager contribute to productivity?
An Office Manager streamlines processes, reduces inefficiencies, and ensures that office operations run smoothly. By overseeing tasks, managing resources, and creating a positive work environment, they contribute significantly to overall productivity.
6: What challenges might an Office Manager face?
Office Managers may face challenges such as handling diverse tasks simultaneously, managing conflicts within the team, adapting to changing work demands, and ensuring compliance with company policies and regulations.
7: How do Office Managers foster a positive workplace culture?
Office Managers play a key role in creating a positive atmosphere by promoting open communication, recognizing employee achievements, organizing team-building activities, and addressing employee concerns.
8: Is an Office Manager only responsible for administrative tasks?
While administrative tasks are a significant part of the role, an Office Manager’s responsibilities can vary widely. They may also handle HR functions, budget management, event coordination, and contribute to strategic decision-making.
9: What opportunities for growth are available for Office Managers?
Office Managers can advance to higher positions within the company, such as Operations Manager, Administrative Director, or even Chief Operating Officer. Continuous learning, skill development, and taking on new responsibilities can open doors to career progression.
10: How can someone become a successful Office Manager?
To be successful, an Office Manager should develop strong leadership skills, continuously improve their organizational abilities, stay updated on industry trends, build effective communication networks, and be adaptable to changing workplace dynamics.
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