Jobs
Office Administrator Needed In Canada By Tier 1 Assessments
We are seeking a detail-oriented and organized Office Administrator to join our team and support the efficient operation of our office. The Office Administrator will play a critical role in managing administrative tasks, coordinating office activities, and ensuring a smooth workflow for all team members.
Job details
- Location: 1075 Ceremonial Drive suite 105Mississauga, ONL5R 2Z4Remote work available
- Salary: 18.00 to 22.00 hourly (to be negotiated) / 35 to 40 hours per week
- Terms of employment Permanent employment: Full time Day, Evening, Morning
- Start date: Starts as soon as possible
- Benefits: Other benefits
- Vacancies 1
- Verified
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
2 years to less than 3 years
Work setting
- Private sector
- Urban area
Responsibilities
Administrative Support:
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Maintain organized files, documents, and records for easy retrieval.
- Prepare and edit documents, reports, and presentations as needed.
Scheduling and Coordination:
- Schedule appointments, meetings, and conferences for team members.
- Coordinate travel arrangements and accommodations as required.
- Manage office calendars and ensure timely reminders for important events.
Office Operations:
- Order and maintain office supplies, ensuring availability for day-to-day operations.
- Oversee the upkeep and maintenance of office equipment, including computers, printers, and communication systems.
- Monitor and manage office budgets and expenses.
Visitor and Guest Relations:
- Greet and assist visitors, clients, and vendors with a professional and friendly demeanor.
- Direct visitors to appropriate team members or meeting spaces.
Communication:
- Facilitate effective communication within the office by distributing information and announcements.
- Collaborate with team members to ensure that information is shared accurately and timely.
Financial Support:
- Assist in basic financial tasks, such as processing invoices, expense reports, and petty cash reconciliation.
- Work closely with the finance department to maintain accurate financial records.
Problem Solving:
- Address and resolve routine office-related issues, and escalate complex matters to the appropriate department.
Qualifications:
- High school diploma or equivalent. Additional education or training in office administration is a plus.
Tasks
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Schedule and confirm appointments
- Organize and schedule office work
- Organize conferences and meetings
- Maintain registration systems, records and files
- Label, file and retrieve documents
- Answer inquiries and provide information to customers
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Perform data entry
- Professionalism in customer service
- Document and prepare invoices and work orders
- Co-ordinate, assign and review work
- Collaborate with members of an interdisciplinary health team and plan, implement, co-ordinate and evaluate patient care
- Help with scheduling and workflow
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Electronic scheduler
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- SharePoint
- Social Media
Additional information
Transportation/travel information
- Own vehicle
- Willing to travel
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
Benefits
Other benefits
- Free parking available
- Learning/training paid by employer
- Parking available
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
How to apply
By email
tier1assessments@gmail.com
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
Advertised until
2023-09-10
Here are some frequently asked questions to help you gain a better understanding of this Office administrator:
1. What does an office administrator do?
An office administrator is responsible for managing and coordinating various administrative tasks to ensure the smooth operation of an office. This includes tasks such as handling communication, organizing files, scheduling appointments, and supporting other staff members.
2. What skills are important for an office administrator to have?
Office administrators should have excellent organizational, communication, and time management skills. They should be proficient in using office software, handling phone calls, and managing documents.
3. What qualifications are required to become an office administrator?
The qualifications can vary, but typically a high school diploma or equivalent is required. Some positions may require additional training or education in office administration.
4. Where do office administrators work?
Office administrators can work in a wide range of industries, including corporate offices, healthcare facilities, educational institutions, government agencies, and more.
5. What are the key responsibilities of an office administrator?
Responsibilities can include managing office supplies, handling incoming and outgoing communication, scheduling appointments, maintaining records, and assisting with basic financial tasks.
6. Is multitasking important for an office administrator?
Yes, multitasking is a crucial skill for office administrators as they often need to juggle various tasks and responsibilities throughout the day.
7. How does an office administrator contribute to the efficiency of an office?
Office administrators streamline daily operations by ensuring that tasks are organized, communication is clear, and resources are managed effectively.
8. What is the role of an office administrator in customer service?
Office administrators often serve as the first point of contact for visitors and callers. They provide assistance, answer inquiries, and direct individuals to the appropriate departments.
9. What are the challenges office administrators face?
Office administrators may encounter challenges related to managing a high volume of tasks, addressing urgent requests, and adapting to changing priorities.
10. How does technology impact the role of an office administrator?
Technology plays a significant role in office administration, enabling administrators to manage tasks more efficiently, communicate effectively, and maintain organized records.
11. Can office administrators advance in their careers?
Yes, office administrators can advance to supervisory or managerial roles, or even transition into related fields such as human resources or project management.
12. Is attention to detail important for office administrators?
Yes, attention to detail is essential for accuracy in tasks such as record-keeping, scheduling, and data entry.
13. How does an office administrator handle confidential information?
Office administrators must maintain strict confidentiality when handling sensitive information, documents, and communication.
14. How do office administrators contribute to team collaboration?
Office administrators facilitate communication among team members, schedule meetings, and provide administrative support that allows other team members to focus on their roles.
15. Are interpersonal skills important for office administrators?
Yes, strong interpersonal skills are valuable for building positive relationships with colleagues, clients, and visitors.
16. How does an office administrator handle unexpected challenges?
Office administrators use problem-solving skills to address unexpected issues, adapt to changes, and find solutions to keep operations running smoothly.
17. What is the future outlook for office administrators?
The demand for skilled office administrators is expected to remain steady as organizations continue to require administrative support to maintain efficient operations.
18. Can office administrators specialize in certain industries?
Yes, office administrators can specialize in industries such as healthcare, legal, education, and more, tailoring their skills to the specific needs of that sector.
19. How do office administrators contribute to workplace organization?
Office administrators create and maintain organized systems for filing documents, managing schedules, and tracking resources.
20. Is problem-solving an important skill for office administrators?
Yes, problem-solving is crucial for office administrators to address challenges that arise in daily operations and find effective solutions.
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